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Privacy Policy

Last Updated: 2024-12-16

Introduction

mailmondo (“we”, “our”, or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Gmail add-on service. Please read this privacy policy carefully. If you disagree with its terms, please discontinue using the service.

Information We Collect

Account Information

  • Email address
  • Name (if provided through Google account)
  • Profile picture (if provided through Google account)
  • Email verification status
  • Account creation date
  • Last access timestamp

Usage Data

  • Number of API calls made
  • Types of features used (summarization, response generation, phishing detection, chat)
  • Monthly usage statistics
  • User preferences (e.g., notification settings, theme preferences)

Email Content Processing

  • We process email content that you explicitly choose to analyze using our service
  • Email content is processed in real-time and is never permanently stored
  • We only access the specific email content you choose to analyze

Data Processing and Security

Email Processing

  • All email content is processed in-memory only
  • No email content is ever stored permanently
  • Processing is done using secure, encrypted connections

AI Processing

  • We use OpenAI's GPT models for email analysis
  • We have signed a Data Processing Agreement (DPA) with OpenAI
  • All data processing complies with GDPR requirements
  • No training data is retained from your emails

Security Measures

  • End-to-end encryption for all data transmission
  • Secure OAuth 2.0 authentication
  • Regular security audits and updates
  • Encrypted database connections
  • Network isolation and secure cloud infrastructure

Data Storage and Retention

What We Store

  • Basic account information (email, name, profile picture)
  • Usage statistics and preferences
  • API usage metrics

What We Don't Store

  • Email contents
  • Email attachments
  • Contact lists
  • Personal messages or conversations

Data Retention

  • Account information is retained while your account is active
  • Usage statistics are reset monthly
  • You can request account deletion at any time

Third-Party Services

Google Workspace

  • We use Google OAuth 2.0 for authentication
  • We only request minimal required permissions
  • We adhere to Google's API Services User Data Policy

OpenAI

  • Used for AI-powered email analysis
  • Covered under signed DPA agreement
  • Compliant with GDPR requirements
  • No data retention for model training

MongoDB Atlas

  • Used for secure user data storage
  • Encrypted data at rest
  • Regular security audits
  • GDPR compliant data handling

User Rights and Controls

Your Rights

  • Right to access your personal data
  • Right to correct inaccurate data
  • Right to delete your account and data
  • Right to data portability
  • Right to restrict processing
  • Right to withdraw consent

Data Access and Control

  • You can view your usage statistics at any time
  • You can modify your preferences
  • You can request account deletion
  • You can opt-out of optional features

Compliance

GDPR Compliance

  • We are fully GDPR compliant
  • We process data with explicit user consent
  • We provide data portability
  • We ensure data minimization
  • We maintain processing records

Data Protection

  • Regular security assessments
  • Encryption in transit and at rest
  • Secure cloud infrastructure
  • Regular security updates
  • Automated vulnerability scanning

Rate Limiting and Fair Usage

Free Tier

  • 10 requests per month
  • Monthly automatic reset
  • Usage tracking per endpoint
  • Clear notification when limit is reached

Premium Tier

  • Unlimited requests
  • Fair usage monitoring
  • Abuse prevention measures

Updates to Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Last updated” date.

Contact Us

If you have any questions about this Privacy Policy, please contact us at:

Definitions

  • “Service” refers to the mailmondo Gmail add-on
  • “Personal Data” means data about a living individual who can be identified from that data
  • “Usage Data” means data collected automatically about how the service is used
  • “Cookies” are small files stored on your device
  • “Data Controller” means the person or organization that determines the purposes for which and the manner in which any personal data are processed
  • “Data Processor” means any person or organization that processes data on behalf of the Data Controller
  • “Data Subject” means any living individual who is using our Service and is the subject of Personal Data